Features

The Utility of a Swiss Army Knife

Posting

Its easy to craft any post however you'd like: attach a shared photo album to a post, or add a task list to your event

Shared Photo Albums

GroupSpot gives you the ability to turn a standard photo post into a shared photo album so that all members can contribute to and download from a centrally located album. This is an especially engaging feature around vacations, games, or any other shared experience.

tasks

Signups

GroupSpot allows you to attach a signup list to any post. You can even assign blocks of time to the tasks. And if you need to assign tasks to specific members, just left-swipe on the item. Also easy to undo these assignments if things change.

polls

Polls

Want to get a steer from your membership on an open question? GroupSpot allows you to easily create polls which can help guide operations on key issues.

attachments

File Attachments

Attachments are easy to add to any post. Just hit the plus button when creating a post, select ‘Attachment’, and then add that important file to your post.

rsvps

RSVP and Availability

RSVP and Availability extend to both players and all group members. So you can now have an accurate player headcount for tomorrow's game, but also a headcount for the end-of-year BBQ that includes everyone (players, parents, coaches, etc.).

pinned posts

Pinned Posts

Want to give important posts more prominence? Now you can by pinning posts to the top of your feed. And since the pins are present every time you open the app (until you unpin), we’ve truncated the post so it’s there without overwhelming your feed.

forms

Forms

With Forms, gathering information from your group members has never been easier. With an easy-to-view results page, you now have the information at your fingertips. From there, you can generate a PDF and print from your phone. This is especially helpful with registration, merchandise orders, and post-event surveys.

recurring events

Recurring Events

Great for scheduling practices. In a single event post, you can enter every practice for the entire season. You also have the ability to edit them all at once or one at a time. GroupSpot makes scheduling recurring events easier and more intuitive than even stand-alone calendars.

event reminders

Event Reminders

Set automated reminders when you create an event. You can pick from the most popular reminders, push notifications and emails, or create a custom one. How about an automated email 24 hours before your event followed by a push notification 15 minutes prior? Lessen your workload with automated reminders.

event status

Event Status

When you create events on GroupSpot, you can change your event status any time. Traditional events run from ‘scheduled’ to ‘postponed’ to ‘cancelled’. Or when e-commerce is involved, ‘on-sale’ to ‘sale ended’ to ‘sold out’. And of course, there’s the popular ‘virtual’ status for all the in-person meetings turned Zoom. We have your event covered.

authors

Post Author

GroupSpot gives group owners the option to post as the voice of the group or themselves. For example, posts such as upcoming schedule and photo albums fit nicely under the group voice whereas commenting on a post is more appropriate coming from the individual.

Weather Forecasts

Looking to keep a close eye on the weather before your upcoming family bar-b-que or multi-day trip? Our weather predictor shows up on any event post three days out from the actual event. This helps with general planning, travel, and any last minute changes that need to be taken in consideration.

Video

Video

Why say it when you can show it? GroupSpot gives you the ability to share your favorite short-form video clips with your audience across both posts and chats. Start sharing.

Organizing

For every minute spent organizing, an hour is earned. GroupSpot gives you all the tools to earn you days.

Mass Communication

Notify members of important information with push notifications, in-app alerts, or emails. If an event is cancelled due to poor weather, you can easily notify everyone with the push of a button. Advanced users can target mass communications across a matrix of sister groups and their respective subgroups.

À La Carte Group Features

While the universal feature set is plenty for most groups, GroupSpot also gives admins the ability to add new features to their group. Features range from Celebrations (upcoming birthdays, graduations, & anniversaries) to In-Memoriam (preserving the history and photos of past members).

Profiles and Privacy Settings

Create personal or professional profiles to suit each group. Customize which notifications and alerts you receive separately for each group that you’re a member of. You also control how much or how little personal contact information you want to make available on a group-by-group basis.

Member Directory

A robust member directory starts with knowing who belongs to your group and how to contact them, especially when some members may not be in your address book. GroupSpot captures all the key member details which are easy to update in your profile settings.

Member Administration

Everyone needs help running a group. GroupSpot lets you easily promote members to admin status to help manage operations. And when it comes time for a change of guard, you can promote others to co-owner status and then step down when you’re ready.

Messaging

GroupSpot provides a full-featured, robust, multi-person chat experience. You can chat 1:1, with multiple people, or group chat with all members. This is especially helpful when you’re trying to coordinate an activity with contacts not in your address book.

Subgroups

Subgroups allow admins to parse communications into smaller groups within the larger group. Communications can now be appropriately tailored to cut down the noise. GroupSpot knows there are plenty of times when you want to reach a subgroup of the wider program and now you can.

Sister Groups

In much the same way subgroups make group communication more efficient, sister groups do so on a larger scale. If you oversee your group’s local chapter, but looking to connect with a sister chapter, you can now connect the groups. This is especially helpful with cross-chapter initiatives like fund-raising and recruiting.

Personalize Your Experience

GroupSpot lets you personalize your experience starting with your profile. Create a personal, professional, or other profile to fit the setting of your group. Choose how much contact information you want to make available in your member directory. And set your notification preferences on a group-by-group basis. This includes group chat, posts, and comments.

Group Cloning

Looking to create a splinter group, a temporary group, or repurpose a group of similar nature? GroupSpot makes it easy to copy your existing group, and membership, into a new one.

Special Features
for Families

Share meaningful moments, big wins, and silly pets with the wider family

Celebrations

Never miss another birthday, anniversary, graduation, or other important celebration again. Keep on top of your most important dates, helping you stay closer to those who matter most.

Pets

We love our pets and they need a special home on GroupSpot too. So we created a place whe you can share cute cat photos, comment on adorable dog posts, or scroll through a pet directory of all your favorite (furry, feathered or scaly) friends.

In Memoriam

In Memoriam is the place to remember and celebrate loved ones. Whether you’re a family, alumni association, or other group looking to remember past members, you can now preserve their history. Share your favorite photos and memories as well as the heartfelt remarks made at the time of passing.

Keepsakes

Are all your best keepsakes buried away in your attic collecting dust? With keepsakes, all your greatest historical content – old photos, degrees, letters, and other family heirlooms – will be preserved and featured in this digital scrapbook.

Special Features
for Teams

Whether you're an organized team playing at a high-level, a casual group playing pickup, a competitive marching band or an academic team entering bowls, GroupSpot has what you need.

Games, Matches, Competitions

Get a quick snapshot of your team results, full schedule, and upcoming matchups, sorted by subgroups (e.g., Varsity, JV, Frosh) so you can easily find the information you’re looking for.

Directions to Away Games

When you attach a location to a game or practice post, it's automatically geo-coded. So just tap the location icon and it takes you right to your driving directions.

Team Roster

Rosters are built to be as self-service as a coach wants them to be. We’ve eliminated a lot of the data entry by allowing parents and players to create a roster spot, or attach themselves to an existing one, as they join the team. Coaches can edit, delete, and merge any roster entry at any time. You can even create custom roster fields.

Player & Parent Contact Details

Access key contact information at any time. When a player is selected from either the Roster or RSVP, you get both the player and parents’ information. Great for carpooling or any communications that don’t need to involve the entire team.

Seasons

When the season is over and you’re ready to move on, GroupSpot lets you roll one season into the next, preserving your most important content (posts, game results, old rosters, etc.), making the transition to the new season seamless.

Subteams

GroupSpot lets you segment your group into subteams (e.g., Varsity, JV, Frosh). This is especially useful when you want to look at rosters or game schedules on a team by team basis. You can also create posts or send mass communications that target a particular subteam.

Special Features
for School Organizations

From school news to school directories, organizers need a communications solution like GroupSpot they can rely on and trust.

Digital Directory

More than just a great resource for school communications, GroupSpot has built a robust platform for school directories. Open your school directory and find a landing page with access to students, parents, and faculty, as well as headline school information, committees, and important school partners. Since each school district is unique with its own custom data, interested school organizations would need to contact GroupSpot directly to get started.

Advanced Directory Access Controls

We know there isn’t a one-size-fits-all solution for school organizations when it comes to school directory access and benefits. So we’ve designed school directories such that organizers can choose between granting access to all members or to just those who have paid their member dues. This provides flexibility how they choose to structure their member relationships to best support their organization.

Search for Students & Family

Quickly look up students and parents in your HSA Directory by first or last name. If you search by last name only, the directory will locate the student, including any siblings at the school, and of course, the parents. Only district approved families and contact information appear in the directory.

Partner Pages

Even though GroupSpot doesn’t sell advertising, we’ve built a dedicated home to pass through the advertising of your most important school partners. We’ve included all your most important partner information such as address, website, social media, hours, contact, and about.

Special Features
for Book Clubs

Easily compose and share everything needed to have a perfect meeting, whether in-person or virtual.

Book Club Meetings

Easily share information about a featured book, the venue, and all key event details all in one location. Include RSVPs to get accurate head counts, task lists if it’s bring-your-own, and any important messages from the host.

Past Books

Does your Book Club’s master list of past books live in an excel spreadsheet with your group organizer? GroupSpot keeps a record of all your past books, including any discussion topics, ratings, and reviews, in one central archive.

Ratings & Reviews

GroupSpot increases engagement and fosters discussion by providing the ability to rate and review your books, both past and present. You can now see how books performed and which were favorites of the group.

Discussion Topics

Discussion topics help the moderator navigate conversations about the book. Hosts and members can suggest or comment on discussion topics before, during or after your Book Club meeting.

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