Role Based Permissions were created so that Owners can grant Admins and Members specific permissions without having to deputize them with all the permissions associated with a full-scale change of role within the group, meaning Member ->> Admin, or Member ->> Admin/Co-Owner.
Here’s how this works. An Owner can grant an Admin permission to Approve Membership Requests. Reviewing membership requests was previously an Owners-only permission, but thanks to role based permissions, an Owner can now grant that permission to an Admin without having to make that Admin a Co-Owner. Executing this is as simple as going to the member’s profile, opening Roles & Permissions, and toggling that permission on from the menu.
An Owner can also grant Member-level permissions where support is needed without having to promote the Member to Admin or Co-Owner. This includes permissions to Edit Content (posts, comments, and chat), Send Communications (push notifications, in-app alerts, emails, and chat), and Take Attendance. And if the group is a team, an Owner can also grant permission to Add Scores & Play-by-Play. Again, it’s as easy as toggling on the permissions from the menu. Here’s the step-by-step for Owners:
1. Open your Member Directory and tap on the profile of the Admin or Member you want to grant permissions.
2. Tap Manage Member.
3. Choose Roles & Permissions under Membership.
4. If an Admin, toggle on Approve Membership Requests.
5. If a Member, choose which permissions you wish to grant.
6. Just tap the back arrow to return to the Member Directory.
7. When an Admin or Member has special permissions granted, a blue dot appears on their profile avatar.
Role Based Permissions are also helpful in keeping the number of Owners and Admins in check by granting permissions without having to change the individual’s role inside the group. They also help spread the workload and reduce the chances of having too many Owners and Admins, which can get unwieldy if unchecked.
