Congratulations on starting your new group!

You’ve successfully created the initial framework for your new group. Before you dive into sending invites, we have a few tips to pass along to ensure a smooth takeoff.

Add Some Great Content to Your Feed

First, we recommend bringing your new feed to life by adding some great content. This means taking some time to create a robust feed with several posts before asking people to join the group. These posts are the first thing people see upon arrival and it should be a positive experience. Here are a few tips:

A nice first-post will welcome in all new members upon joining

Take advantage of your new toolbox

One of the great things about GroupSpot is the flexibility and utility you have at your fingertips in every post, starting with a full suite of add-ons to enhance any post. Add attachments to your posts, publish a volunteer signup, create a registration form, and poll members on important issues. All of these can be created in-app without ever leaving GroupSpot.

Click the "+" to access post Add-Ons such as Signups and Polls

Fill your calendar with your events

Enjoy that same flexibility and utility with event posts by adding RSVP, location, event status, and automated reminders. You can even create a season's worth of recurring events in a single post. And when things change last minute, you have the tools to update the status of your event from scheduled to postponed or canceled. And when things change again, you can update the event status once more by indicating new time, new location, new date and time, or whatever change needs to be highlighted. Remember all events, including games for teams, live on your calendar which can be easily synced to your phone or external device.

Calendars, Games (for teams), and Event Details gather all important information

Get creative with your content

And let’s not overlook the fun stuff, photos and videos! Visual media is a natural engagement driver. With photos you can create personal and shared photo albums. While a personal album includes just the photos of the post’s author, a shared album is unique in that it allows all members to post their photos to a single album. This is especially valuable on a shared experience like a vacation or field trip. And don’t forget to put your best photos on the cover of your album to increase interest. With videos, you can publish up to 60 second videos on GroupSpot. Liven up your feed with some color with your photos and video.

Create a shared photo album that all members can add to

Adjust your group and personal settings

If you didn’t already do so in the group creation process, update your group’s identity – avatar and header images – by tapping into your existing artwork, logos, or photos. Same for adding membership questions in your group settings. On a personal level, you can adjust your personal notifications to your preferences and set your contact visibility to your comfort level.

From your group menu, choose Group Settings to update appearance and permissions

Other helpful tools in your lower navigation

When you post content, you can post on behalf of your group or post as yourself by choosing your post author. For example, communications like a group social or team meeting are better suited coming from the group, whereas a comment to a post is better coming from you, the individual.

Like email, GroupSpot gives you the ability to save your posts as drafts to publish at a future date. When you’re ready to revisit the post, head over to your drafts folder in your account settings to update and send.

Silencing a new post notification is a must when posting in the off hours like early morning or late at night. It’s also really helpful if your group has games and you need to enter your team’s schedule. If you don’t need the new content notification, just turn the post silencer on and quietly do your business.

Choose your post audience and control when notifications are sent

Time to get your group onboard

At this point, you’re feeling good about your new group on GroupSpot. Your feed is populated with great content and your calendar is up-to-date.

Now it’s time to send out your invites. The invite process is super flexible as GroupSpot allows you to send a text, email or link. You can find invites in the three dot menu of your main groups screen or you can find it in your groups menu.

It's easy to invite new members

Moving Forward

There are a few things we recommend going forward. First, create a regular cadence of content. Try to avoid big gaps in communication so your members have a reason to check the app. Remind them to update their profile and adjust their notifications which can be set on a group-by-group basis in their settings. Set the volume levels for your group to your preference.

Next, when it comes to events on your calendar, we recommend moving them to your feed as the date approaches. Remember, posts are easy to edit if you need to add new details, extra context, or share photos. Also GroupSpot has made it easy to give content more visibility when needed. You can bump existing content to the top of the feed by priority order or more permanently, you can pin your most important posts.

Pin your most important posts so they are easy to locate when you need them

Full suite of communications at your fingertips

Lastly, take advantage of the full suite of communications available to you to help run your group. Push notifications and in-app alerts get used for the more pressing communications while email is still effective for mass reach and the less pressing items. Group chat is also a more casual, lighter way to engage the group. Chat with the full group, smaller group chat, or chat one-on-one. And on the advanced side, you can send those same communications to subgroups of the larger group or sister groups of the main group. Tailor your choice of delivery to match the communication. You have options.

Determine the best way to reach your members, or subgroups of members

Life is better on GroupSpot

It’s clear GroupSpot has a lot to offer, but at the same time, it’s fun and easy to use. Before you know it, you will be a high flying admin after your few posts. You will quickly see GroupSpots impact on both admins and members. Admins love GroupSpot because it streamlines communications, saves time, and gets the group off email. Members love GroupSpot because they can set their notifications on a group-by-group basis, engage with relevant content, and check in and check out at their leisure. Above all, GroupSpot will help lay the foundation for building your new community.

And if you ever need a hand, don’t hesitate to reach out to us at any time at getstarted@groupspot.app. Good luck!

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