Convention Management Made Simple

Reaching Our Audience.

“We recently hosted our National Convention in Lexington, KY and partnered with GroupSpot to manage our four day schedule across two organizations, multiple concerts, workshops, committee meetings, and general sessions while communicating with attendees in real time. What impressed me most was the steady engagement throughout the week, creating excitement and real time fun within our group chat of nearly 800 attendees.”

Dollie O'Neill

Interim National Executive Director, Kappa Kappa Psi & Tau Beta Sigma

Always up-to-date

Supersized Events

Every panel, signing, and screening your convention has never been this organized.

Schedule and manage panels, signings, screenings, and more all in one shared space

Add locations, descriptions, and details so attendees always know where to be

Sync events directly to your personal calendar

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Right People, Right Time

Communicate with Precision

Stop broadcasting to everyone. Start reaching exactly who you need.

Send targeted messages to attendees, volunteers, vendors, or your entire organization

Use forms, polls, and signups to gather what you need before, during, and after the event

Set automated reminders so schedule changes and key announcements never get missed

Why Convention Organizers Trust GroupSpot 🔒

GroupSpot puts everything your team needs in one simple hub, helping staff, board members, and volunteers stay organized and in sync. With strong privacy and security built in, members can share ideas openly, give honest feedback, and have meaningful conversations without hesitation.

Everything in One Place

Master Calendar

One place to find every event your convention has to offer

View all upcoming panels, events, and appearances in a shared convention calendar

Create one-time or recurring events with locations and details

Sync directly to your personal calendar so you're never out of the loop

Get Started for Free

Request a Demo

Registration Made Easy

In-App Registration

Make convention registration the easiest part of your event.

Collect dues, manage camps and clinics, or organize large events. Registrations handle sign-ups of every kind.

Build custom forms with a wide range of question types and save them for future use

Accept payments your way: single items, multiple items, donations, or even offline payments like cash or check

Monitor responses, track payments, and manage registrants all from one admin dashboard

Game Changer!

“Arizona State University recently hosted the CBDNA National Athletic Band Symposium. We were struggling to decide how to do a digital program. I will never forget the day GroupSpot offered to help us develop a digital solution for the ABS. GAME CHANGER!! It was (and is) the perfect platform for digital programs for conventions, symposiums, or just running your program.”

James Hudson

Director of Athletic Bands, Arizona State University

Game Changer!

“Arizona State University recently hosted the CBDNA National Athletic Band Symposium. We were struggling to decide how to do a digital program. I will never forget the day GroupSpot offered to help us develop a digital solution for the ABS. GAME CHANGER!! It was (and is) the perfect platform for digital programs for conventions, symposiums, or just running your program.”

James Hudson

Director of Athletic Bands
Arizona State University

Reaching Our Audience.

“We recently hosted our National Convention in Lexington, KY and partnered with GroupSpot to manage our four day schedule across two organizations, multiple concerts, workshops, committee meetings, and general sessions while communicating with attendees in real time. What impressed me most was the steady engagement throughout the week, creating excitement and real time fun within our group chat of nearly 800 attendees.”

Dollie O'Neill

Interim National Executive Director
Kappa Kappa Psi & Tau Beta Sigma

Everything Your Group Needs to Thrive

GroupSpot is a full-service platform designed to make leading any group simple and effective. Mobilize volunteers, coordinate activities, and communicate seamlessly, no matter the size, complexity, or goals of your team.

Subgroups

Create subgroups to communicate with specific teams like volunteers, vendors, panelists, or staff. Use sister groups to stay connected across every corner of your convention.

Forms

Collect attendee feedback, merchandise orders, panel submissions, and vendor applications all in one place, with results that are simple to view and print directly from your phone. Best of all, no more awkward Google Form links!

Signups

Easily coordinate volunteers and staff by adding signup lists to any post, leaving notes and assigning tasks to the right people. Save your lists so they're ready to go for every event on your schedule.

Shared Photo Albums

Capture, organize, and relive your best moments in shared group albums that are private, easy to find, and accessible anytime. Members can upload and download photos in one centralized place so nothing gets lost after the event ends.

Role-Based Permissions

Grant volunteers, vendors, and team leads specific permissions without handing over full administrative control. Perfect for conventions where different roles carry different responsibilities.

Polls

Give your attendees and team a voice with polls that make every opinion count. Attach them to posts or drop them in chat to spark engagement and make better decisions together.

Even More Tools You'll Love

Multi-View

Change your view inside your group with a simple swipe. Navigate among your main feed, your upcoming calendar view, and your pinned post view.

Files & Attachments

Post and store meeting notes, agendas, and key resources in one place for easy access anytime.

Attendance

Track attendance at events, export participation summaries, and even geofence check-ins to the event area.

Important Links

Add links to both new and existing posts and customize their names. Each post can include up to three links.

RVSPs

RSVPs help you get accurate headcounts for staff, volunteers, and members, whether it’s a board meeting or a community event.

Pinned Posts

Want to give your most important posts more prominence? Now you can by pinning posts. Swipe views to arrive at your pinned post view.

Points

Track participation and engagement by linking points to attendance, signups, and custom activities, with admin approval and optional leaderboards.

Location

Add a location to any post or event, and members can instantly open the route in Google Maps, Apple Maps, or Waze for easy navigation.

Private by Design

GroupSpot is built for private communities. There are no ads, no algorithms, and no public profiles. Groups are completely unsearchable, so conversations stay inside your community.

That means fewer distractions, stronger trust, and a place where organizers, volunteers, and attendees can communicate openly.

Conventions on GroupSpot

Streamline Every Event No Matter the Size

Explore GroupSpot’s Convention Tools