From checkout to return, GroupSpot keeps every jersey, instrument, and piece of gear organized so coaches, managers, and members always know what’s out, what’s available, and what needs attention.
Track gear, uniforms, equipment, and more right inside GroupSpot. Inventory Manager is included with every group, with advanced reports and forecasting available in Premium.
Hand out gear to the right person without a clipboard, group text, or “who has what?” scramble. Managers can work by person or by item and finish with a clear confirmation step.
Issue to members, non-members, or your roster
Work by person or by item, whichever is faster in the moment
Require photos at issuance when needed and notify the person receiving the item
Keep a full transaction log for every handoff
Recover Gear and Log Condition
Check gear back in just as easily as you handed it out. Record its condition as it comes back so damaged, missing, or unusable items don’t disappear into next season’s mystery pile.
Recover by person or by item
Log condition as items come back
See dollars at risk while gear is still outstanding
Keep return history tied to the person and the item
Inventory at a Glance
One dashboard for the questions managers ask every day: how much do we have, what’s out, what’s overdue, and what needs attention.
Live totals for available, checked out, and overdue
Replacement value at risk for outstanding gear
Quickly spot damaged, overdue, and low-stock items
Quick actions for Issue and Recover right from the home screen
Products, Variants, and Individual Items
Build a real inventory, not another shared spreadsheet. Track products, sizes, colors, brands, and individual items so you know exactly which #12 jersey is out and what condition it’s in.
Organize by brand, category, color, and size
Receive new shipments into inventory
Open any item for status, condition, and history
Import an existing CSV when you’re migrating from spreadsheets
Ready to Get Your Inventory Organized?
Start tracking gear, equipment, uniforms, and more, all in one place.
Switch from Inventory to People and see outstanding gear grouped by person, perfect for end-of-practice checks and end-of-season collection.
Browse everyone with gear checked out
Drill into a person for their full obligation list
Spot overdue returns before they become losses
Keep checkout visibility in the same app your group already uses
Let Everyone See Their Gear
Members can open My Gear anytime to see what they currently have and review their history. That means fewer “did I return that?” messages for managers.
Current checkouts in one place
Replacement cost visibility where it matters
History of past issues and returns
A simpler experience for members who aren’t inventory managers
Roll Cleanly From One Season to the Next
Close out a season without rebuilding your catalog from scratch. Carry inventory forward, optionally archive outstanding checkouts, and start the new season with a clean slate.
Move your inventory from one season to the next
Carry items forward when you want continuity
Archive outstanding gear when a season truly ends
Keep historical seasons available for reference
Built for Busy Program Managers
Inventory Manager isn’t just checkout. It gives larger programs the tools they need to manage hundreds or even thousands of items.
Bulk condition updates across many items at once
Import existing inventory from a spreadsheet, with a chance to review before saving
Inventory Manager role so the right people can run it
Switch across sister groups to see related inventory without hopping apps
And with GroupSpot Premium...
Turn Your Inventory Into a Plan
Export Every Report Imaginable
When the AD, booster club, or board asks for a list, generate it in a tap. Download reports as CSV or print-ready PDFs, or export larger reports directly to a spreadsheet.
Outstanding by person
Full inventory with status and condition
Replacement value at risk
Transaction history for every issue, return, and condition change
Missing and damaged items, condition summaries, aging equipment, and received shipments
Plan Ahead for Next Season
Turn what you have today into a plan for next season. See what you’ll need to replace or order, what it could cost, and adjust the forecast based on what you know is coming.
Budget preview before you place orders
See forecasts by category, product, or individual item
Factor worn-out and aging equipment into what you’ll need next season
Export the forecast spreadsheet for purchasing conversations
Get More From Your Inventory
Unlock Reports and Forecasting to see what needs replacing, what you’ll need next season, and how much to budget.
